Privacy Policy

Introduction
The British Foreign Policy Group is an independent, non-partisan think tank based in London. Through dynamic research, events and networks, we seek to strengthen the UK’s international engagement, and advance our understanding of global affairs in the 21st Century. We are committed to protecting the privacy of your Personal Data. This document summarises our policies regarding the collection, use and transfer of your Personal Data, the security measures we employ to protect such data and your rights and choices with regard to access or use of such data.

Personal Data
We collect a variety of Personal Data. This data is processed on the lawful basis of legitimate interest and is stored in a secure, proprietary and highly confidential database. The data may typically include full name, job title, company name, brief biographical information and appropriate contact information. It may also include details of past and future event attendance, a record of our contact history and relevant meeting notes. In addition to information provided by you, we may gather information from publicly available sources such as LinkedIn, Google, Company websites, press and periodicals.

Use and Processing of Personal Data
Any Personal Data we collect is used to provide you with a customised experience in our communications to you.
We automatically log Personal Data by means such as programming, or we link information automatically logged by such means with Personal Data about specific individuals. We do so for the following purposes:

• Technical administration of the Website
• Research and development
• Customer administration
• Marketing

We will use your contact information to send you information about BFPG. By providing your contact details, you are consenting to initial contact unless otherwise indicated, and you may opt out of any future mailing at any point by unsubscribing.

Data Security and Integrity
We use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We use appropriate technical and organisational measures and safeguards to help protect your Personal Data from unauthorised access, misuse, alteration or loss. Our internal policies and procedures are designed to help ensure we safeguard the privacy and accuracy of all data we collect or process. If for any reason we need to disclose Personal Data to any third parties, we will require that they properly protect the security and confidentiality of such information and otherwise process such data in accordance with applicable law.

Third Parties
We will not sell, share, or otherwise distribute your Personal Data to third parties except as provided in this Privacy Policy. We may disclose your Personal Data to third parties, having first sought your express consent to do so, and providing that these third parties agree to treat your Personal Data in accordance with this Privacy Policy. Personal Data may also be transferred to third parties who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data were originally collected or may otherwise be lawfully processed, such as delivery of services, data management or technical support. These third parties have contracted with us to only use Personal Data for the agreed upon purpose, and not to sell your Personal Data to third parties, and not to disclose it to third parties except as permitted by us or as stated in this Privacy Policy, or as may be required by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

How Long We Keep your Data
We will generally keep your Personal Data for no longer than 10 years after which it will be destroyed if it is no longer required for the purpose(s) for which it was obtained.

Your Rights
You can object to the processing of your Personal Data if such processing is not reasonably required for a legitimate business reason or our compliance with law. In the case of direct communications, such as event invitations, we will provide you with a method to opt out of receiving further communications. If you wish to contact us regarding our use of your Personal Data or object to the processing of your Personal Data, please contact us by using this form. If you contact us, please state the specific information you would like us to correct, update or delete and include a proper identification of you. Requests to delete Personal Data will be subject to any applicable legal and ethical reporting or document filing or retention obligations imposed on us. When asked to remove a record from our database, BFPG may retain minimal information to ensure we do not contact you or collect such information again.

Changes to the Privacy Policy
BFPG reserves the right to modify or amend the Privacy Policy at any time and for any reason, as permitted by applicable law. If there are material changes to the Privacy Policy, we will post those changes here.